MEETING PLANNER SERVICES
Pre-planning
- Assist with conference invitation, bid proposal,
presentation
- Provide information on convention and meeting
facilities
- Coordinate city and facility site inspections
- Provide Visitors Guide and Director of Services
- Advice on pre-conference mailings
- Assistance with off-site catering venues
Program Planning
- Provide customized or sample itineraries for pre
and post tours and recreation for children, spouses
and social programs
- Provide suggestions for speakers and entertainment
Registration Assistance
- Supply information packets for delegates
Promotional Assistance
- Assist with news release and mail to area TV,
radio and print media
- Distribute marquee release to welcome delegates
to city-wide conferences and events
- Supply promotional brochures and materials and
materials such as videos, still photography and
posters for advance promotion
ADDITIONAL SERVICES
- Arrange local dignitaries to welcome delegates
- Use of visitors’ tent
- Supply VIP gifts for conference dignitaries
- Information table set up with area brochure and
maps. It will be manned by volunteers to help visitors
with questions
- Transportation (can be arranged for a fee)
Contact Information:
Director of Convention Sales
423-392-8821
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