Meeting Toolkit


Meeting Services

  • Assist with conference invitation, request for proposal, presentation
  • Provide information on convention and meeting facilities
  • Coordinate city and facility site inspections
  • Assistance with off-site catering venues
  • Provide customized or sample itineraries for pre and post tours and recreation for children, spouses and social programs
  • Provide suggestions for speakers and entertainment
  • Supply information packets for delegates
  • Supply volunteer assistance for registration or other event operations
  • Assist with sending news release to area TV, radio and print media
  • Distribute marquee release to welcome delegates to city-wide conferences and events
  • Supply promotional brochures and materials such as videos, still photography and posters for advance promotion
  • Arrange local dignitaries to welcome delegates
  • VIP Gifts available for purchase
  • Information table set up with area brochure and maps. It will be manned by volunteers to help visitors with questions
  • Transportation (can be arranged for a fee)

Featured Housing

Fairfield Inn & Suites


MeadowView Marriott Conference Resort & Convention Center


Holiday Inn Express

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Submit your RFP and let the Visit Kingsport destination experts connect you with the right hotels, facilities and resources. 

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